Privacy policy

Version 1.16, 7 November 2026. Added: starting with RoomCaddie 1.18.0, the scan also looks for Muni Golf Launcher and ShotForge Launcher in your Windows user's app folder. When a tile starts Muni Golf or ShotForge, RoomCaddie reads the game folder name saved by that program's launcher to find the game when it opens. It reads nothing else in that file and changes nothing.

Version 1.15, 7 November 2026. Added: starting with RoomCaddie 1.17.0, the scan also checks your Windows user's app folder for Pureplay Launcher. When a tile starts Pureplay, RoomCaddie reads the game folder name Pureplay saved so it can find the game when it opens. It reads nothing else in that file and changes nothing.

Version 1.14, 5 November 2026. Added: starting with RoomCaddie 1.16.0, the scan also looks for Infinite Tees' folder. Before Infinite Tees starts, RoomCaddie reads Infinite Tees' own screen setting and corrects the screen number if Windows has renumbered your screens. The phone remote also sends your paired phones the name of the golf program that is running. The server does not keep this information.

Version 1.13, 26 October 2026. Added: starting with RoomCaddie 1.12.0, the phone remote sends your room's tile and folder names to your paired phones and sends each tile tap, Power tap, mouse button, scroll, key and the text you type on a paired phone to RoomCaddie through our server. The server keeps none of them. The log records how many characters you type, never the characters themselves. Nothing changes while the phone remote is off.

Version 1.12, corrected 25 October 2026. The short version now names Lemon Squeezy as the store that confirms your key. The policy now uses American spelling. What RoomCaddie sends stays the same.

Version 1.12, 25 October 2026. Added: from RoomCaddie 1.11.0, the scan looks for GSPro's folder on every hard drive on your PC, and the support info shows how many programs the last scan found and names the ones it left out, never their folders. Nothing about the scan is sent anywhere unless you send the support info.

Version 1.11, 24 October 2026. Added: from RoomCaddie 1.10.0, the phone remote's touchpad sends each click and how far to move the pointer through our server to RoomCaddie. The server keeps none of them. Nothing changes while the phone remote is off.

Version 1.10, 20 October 2026. Added details about the phone remote, available from RoomCaddie 1.9.0: if you switch it on, it connects RoomCaddie and your paired phones to our server at relay.roomcaddie.com. These details cover what passes through the server, what it keeps and for how long. Nothing changes while the phone remote is off.

Version 1.9, 18 October 2026. Added: the server logs our web host keeps also include the page that sent you to the site. We use those logs to count visits and see how people find the site. What RoomCaddie collects or sends has not changed.

Version 1.8, 17 October 2026. Added: from RoomCaddie 1.7.1, if you restore a snapshot or a backup file over a saved room that RoomCaddie cannot read, it first keeps the damaged file in the room's Backups folder. The damaged file leaves your PC only if you send it to us. Corrected: the weekly key and update checks run when RoomCaddie starts. They wait while a program RoomCaddie monitors is running or a tile is starting. What RoomCaddie sends on its own has not changed.

Version 1.7, 15 October 2026. Added: from RoomCaddie 1.7.0, the League key reads GSPro's final scorecard from one picture of the screen, on this PC; the leagues and their scorecard pictures stay on this PC.

Version 1.6, 13 October 2026. Corrected: from RoomCaddie 1.6.2, the key and update checks also run the first time RoomCaddie starts after an update and at the end of first-time setup; the key check has always run when you press "Check for updates" too. What each request carries did not change.

Version 1.5, 12 October 2026. Added: if an installer we have approved set RoomCaddie up in your room, we copy them when you write to us, unless you ask us not to; and what we keep about installers themselves. Nothing RoomCaddie collects or sends changed.

Version 1.4, 11 October 2026. Added: from RoomCaddie 1.6.0, the Courses page reads GSPro's course folders and the dates rounds were started, and deletes only the courses you choose. Nothing RoomCaddie sends changed.

Version 1.3, 10 October 2026. Corrected: what RoomCaddie writes outside its own folder (the start-up entry) and the name of our web host. Nothing RoomCaddie collects or sends changed.

Version 1.2, 9 October 2026. Added: from RoomCaddie 1.4.0 a smart home signal can leave your PC, only if you add a connection in Settings, and only to the address you give. Nothing else changed.

The short version

RoomCaddie runs on your PC and stays there. It sends nothing about you, your PC, or your room to us. The only things that ever leave your PC are the three files you can choose to send us yourself, the smart home signal you can choose to set up, the phone remote you can choose to turn on, and two small requests. When you first enter your license key, RoomCaddie confirms it with Lemon Squeezy, the store that sold it. After that, each time it checks for updates, it checks your key again and asks roomcaddie.com whether a newer version is available. The signal, from version 1.4.0, goes only to the hub or web address you give, and says what the room is doing. From version 1.9.0, the phone remote passes your phone's button presses, and from version 1.10.0 its touchpad moves and clicks, through our server to RoomCaddie, but only while you have it switched on. The server keeps none of them. Starting with version 1.12.0, it also sends your room's tile and folder names to your phones and each tile, Power, mouse and key tap and the text you type on the phone to RoomCaddie.

The business behind it holds only what a sale and a support email naturally leave behind: your name, your email, your order, and what you write to us. That is listed below, with how long we keep each.

Part one: the program on your PC

What RoomCaddie reads on your PC, and why

RoomCaddie looks at your PC once during setup, and again whenever you press "scan" in the editor, to offer you tiles for the programs you already have. It reads:

• Steam's library list, if Steam is installed: which games are installed and their names. It does not read your Steam account, your friends, or your play history.
• The installed-programs list Windows keeps (the same list you see under Settings > Apps): program names and where they were installed.
• Your Start Menu shortcuts, to find programs the installed-programs list does not name.
• The Microsoft Store apps registered for your Windows user, by name.
• GSPro's folder, which RoomCaddie looks for at the top of every hard drive on your PC to find the program itself.
• Infinite Tees' folder, which RoomCaddie looks for in your Downloads, Desktop and Documents folders, in Program Files, at the top level of every hard drive, and one folder inside each.
• Pureplay Launcher, which RoomCaddie looks for in your Windows user's app folder, and the game folder Pureplay saved.
• Muni Golf Launcher and ShotForge Launcher, which RoomCaddie looks for in your Windows user's app folder, and the game folder saved by each launcher.

All of that stays in memory during the scan. What you pick becomes a tile in your room file; what you do not pick is forgotten. From RoomCaddie 1.11.0, a short record of the last scan also stays in memory for the support info: how many programs it found, which programs it left out by name, and why. RoomCaddie forgets this record when it closes. Nothing about the scan is sent anywhere unless you send the support info.

When you open Courses in the editor (from RoomCaddie 1.6.0), it also reads GSPro's courses: the courses folder GSPro's own log names, each course's name, designer, location and size, and the date each round was started, read from a copy of GSPro's round history that it makes in Windows' temporary folder and deletes at once. No scores, no shots, no account. Nothing about it is sent anywhere.

When you press the League key with GSPro in front (from RoomCaddie 1.7.0), it takes one picture of the screen GSPro is on and reads GSPro's final scorecard from it on this PC, with Windows' own text reader: the course, the players' names and their scores. Nothing else on the screen is kept. Nothing about it is sent anywhere.

What RoomCaddie writes on your PC

Your room (tiles, folders, artwork choices, the pictures you add), your backups, your settings, your license key, your stars, notes and tags for GSPro courses, your leagues (players' names as GSPro shows them, their scores, and a picture of each saved scorecard, cropped to the card, kept until the league is deleted) and their daily copies for 7 days, and a log of what RoomCaddie itself did (started, launched a tile, came back home, saved, and so on). All of it lives in your Windows user's application-data folder, with two exceptions: with Start with Windows on, RoomCaddie adds itself to your Windows user's start-up list (from RoomCaddie 1.5.0 it also switches itself on in Windows' Startup apps list). Off removes the start-up entry. And in Courses, RoomCaddie deletes the GSPro course folders you choose from GSPro's courses folder, and nothing else of GSPro's. With the phone remote (from RoomCaddie 1.9.0), RoomCaddie also keeps the remote's on or off setting and a random room code in the same folder. The room code is locked to your Windows user and never goes into a backup file. Starting with RoomCaddie 1.9.0, the log records each phone remote button you press, whether you tap or hold it, and whether RoomCaddie sends its key or why it does not. Starting with RoomCaddie 1.10.0, it also records when the touchpad starts, each touchpad click, and the total number of moves when the touchpad stops. It never records individual moves or where the pointer goes. Starting with RoomCaddie 1.12.0, it also records each tile, Power, mouse and key tap from a phone and how many characters you type, never the characters themselves. Apart from these entries, the log never records what you do inside the programs RoomCaddie launches.

What leaves your PC

Six things, and five of them only when you choose:

1. The key and update checks. When you first enter your key, RoomCaddie confirms it with Lemon Squeezy, the store that sold it. After that it makes two small requests: one asks our store whether your key is still good, the other reads one small file from roomcaddie.com to learn whether a newer version exists. It makes them by itself once a week when it starts, the first time it starts after an update, and at the end of first-time setup. For these checks, it waits while a program monitored by RoomCaddie is running or a tile is starting, then makes them when that ends. It also makes them whenever you press "Check for updates". The license-key section below says exactly what each carries. Nothing downloads or installs by itself: a newer version is only ever a link you can open.
2. The support info, if you send it. Settings > Help > Support info copies a summary (versions, screen sizes, tile counts, recent launches, the last scan's counts and the names of the programs it left out (never their folders), the last 200 log lines) to your clipboard or saves it to a file. Your Windows user name, every folder path, and your license key are removed before it leaves the PC. It goes only where you send it.
3. A backup file, if you export one. It carries your room and its pictures, never your license key. It goes only where you save it.
4. A damaged room file, if you send it. When you restore a snapshot or a backup file over a saved room that RoomCaddie cannot read, RoomCaddie first keeps the damaged file in the room's Backups folder (from version 1.7.1). It holds your room exactly as it was on your PC, with nothing removed: the names and words you typed, every folder path, program and web address in it, your screens, and any smart home address and webhook id. A folder path can include your Windows user name. It never holds your license key or your pictures. It goes only where you send it.
5. A smart home signal, if you add a connection (Settings > Smart home, from version 1.4.0). When a tile starts or ends, or the room starts, goes idle, wakes or exits, RoomCaddie sends one small message to the address you gave: Home Assistant on your network, or any web address. It carries the event, the tile's name, the note you typed, the minutes the tile ran, your room's name, the time and RoomCaddie's version. It goes only to that address, never to us. An address outside your own network needs a tick first, and the webhook id and the address are left out of the support info.
6. The phone remote, if you switch it on in Settings > Phone remote (from version 1.9.0). While it is on, RoomCaddie keeps one connection open to our server at relay.roomcaddie.com. Each phone you pair also connects to that server. The connection carries the random room code, which proves to the server that the room is yours; the pairing code shown on the tile; each press from a paired phone (which button, and whether it is a tap or a hold); each touchpad move from a paired phone (how far the pointer moves, never where it is) and each touchpad click (from version 1.10.0); starting with version 1.12.0, your room's tile and folder names, sent to each paired phone, and each tile, Power, mouse, scroll and key tap and the text you type on a paired phone; RoomCaddie's answer to that phone (sent, or why not); and the lists and removals you make in Settings. The server keeps no presses, touchpad moves, clicks, taps, keys or typed text, nothing from your room's tiles or names, and no part of your license key. For each paired phone, the server keeps a short browser name based on the name the phone's browser sends, such as "iPhone (Safari)", the day it paired, the day it was last used and a scrambled form of the phone's own pass. It keeps these until you remove that phone. It does not keep the browser's full name. The touchpad's speed stays in that phone's browser. The server keeps an open pairing code in scrambled form for 2 minutes and deletes it once a phone uses it. Cloudflare runs the server and sees each connection's internet address, as any web host does. When you switch the remote off, RoomCaddie tells the server once. It then stops contacting the server until you switch the remote on again.

RoomCaddie contains no analytics, no crash reporting, no advertising and no account. Unless the phone remote is on, we have no way to see that you are running it; while it is on, our server sees only that your room, named by its scrambled room code, is connected.

The license key

Your key is stored on your PC and shown to you only by its last four characters. It is never written into a backup or the support info.

When you first enter the key, RoomCaddie confirms it with Lemon Squeezy, the store that sold it, and waits for a reply. This needs the internet once. That first request carries the key and a name for this PC (the Windows computer name, unless you typed another on the key screen - never your user name). The store answers with an activation id for this PC. After that, each time RoomCaddie checks for updates, a separate request asks whether the key is still good. It carries the key and that activation id. Pressing Deactivate this PC sends the same two to free this PC's place. Every request also carries RoomCaddie's version number, the way any program names itself to a web server. Nothing else. The store answers only whether the key is good and counts which of your PCs (up to three) it is on, by those names. If the request gets no answer - no internet, the store down - nothing changes. Only the store saying the key was refunded or disabled, or that this PC's place was given back, stops RoomCaddie. RoomCaddie also keeps a scrambled form of the Windows machine id beside the key on your PC, so a copied key file does not count on another PC; that never leaves the PC. (RoomCaddie 1.0.0 checked the key's shape on your PC and sent nothing; the check with the store arrived in 1.1.0.)

Websites RoomCaddie opens

A website tile opens the site in a browser window that RoomCaddie keeps separate from your everyday browser: its own sign-ins, its own history, on your PC. RoomCaddie never sees what you do on the site. The site's own privacy policy applies there.

Children

RoomCaddie is a tool for the owner of a room. It collects nothing from anyone, including children who use the room.

Part two: the business

When you buy

The purchase runs through our store, Lemon Squeezy, which is the merchant of record: it takes your payment and holds your card details under its own privacy policy, linked at checkout. We never see your card number. From the store we receive your name, your email address, your country, the order number, the date and the license key it issued. We keep that order record for as long as tax and accounting law requires, which is seven years in the United States, and we use it for exactly two things: to answer you about your purchase, and to do the business's books and taxes. We do not sell it, share it, or use it to advertise to you.

When you write to support

Your email, what you write, and any support-info, backup or damaged room file you attach are read by a person and kept in the support mailbox for twelve months after your ticket is closed, then deleted. We keep them that long so a follow-up or a refund question has its history; we use them for nothing else. The support info you send has already had your Windows user name, your folder paths and your key removed by RoomCaddie before it left your PC. A damaged room file has had nothing removed.

If an installer we have approved set RoomCaddie up in your room, we copy them on our reply, so the person who looks after your room knows. Tell us if you would rather we did not, and we will not.

If you are an installer (a dealer)

When you apply to be a dealer, we keep your business name, your contact details, our emails with you and your reply agreeing to the dealer terms, for as long as the terms run and then for as long as tax and accounting law requires, which is seven years in the United States. We use them to run the dealer arrangement and for nothing else. The keys you buy are order records like any other (above).

When you visit roomcaddie.com

The site has no analytics script, no advertising and no tracking cookies. Our web host, Cloudflare, keeps the usual server logs every website has: the address your connection came from, the page you visited, the time, your browser type, and the page that sent you here. We use those logs to keep the site secure and running, count visits, and see how you find the site. Cloudflare keeps those logs under its own privacy policy (cloudflare.com/privacypolicy), which gives no fixed time for keeping them. Nothing on the site asks you to sign in, and nothing on it is a form except the ones you choose to fill in.

Mailing list

There is none at launch. If we ever start one it is opt-in only, every email has an unsubscribe link, and this policy is updated first.

Who else sees your data

Only the services that make the sale and the email work: the store, for the payment; our email provider, for the support mailbox; our web host, for the site and the phone remote's server. Each holds only what its job needs, under its own policy. If an installer set RoomCaddie up in your room, that installer also sees our replies to you (above). No one else. We do not use advertising networks, data brokers or analytics companies.

Your rights

Wherever you live, you can ask us what we hold about you, ask us to correct it, or ask us to delete it, by writing to [email protected] from the address you bought with. We answer within a month. The one thing we cannot delete on request is the order record while tax law requires us to keep it. If you are in the EU, the UK or another place with a data-protection law, the rights that law gives you apply in full, and you can also complain to your local data-protection authority.

Where your data is held

In the United States, with our store, our email provider and our web host. If you are outside the United States, buying from us moves your name and email here; the services we use hold them under their own safeguards.

Changes

If this policy changes, the new version is dated at the top, the change is described on the site and in the release note of the RoomCaddie version it applies to, and anything that would use your data in a new way does not happen until the new version is published.

Contact

Exit 2 Software LLC, Massachusetts, USA · [email protected]